一、文法上

　　1、切忌主客不分或模糊

　　例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.”

　　應改為：Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We決定呀, 不是report.)

　　2、句子不要凌碎

　　例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 應該連在一起.

　　3、結構對稱,令人容易理解.

　　例子: The owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings.

　　應改為: The owner questioned the occupant’s lease intentions and ink alterations of the contract.

　　4.單眾數不要搞亂,不然會好刺眼,看不舒服.

　　例如: An authorized person must show that they have security clearance.

　　5.動詞主詞要呼應. 想想這兩個分別:

　　1).This is one of the public-relations functions that is underbudgeted.

　　2). This is one of the public-relations functions, which are underbudgeted.

　　6.時態和語氣不要轉變太多.看商務 英語 已經是苦事,不要浪費人家的精力啊.

　　7.標點要準確.

　　例如: He did not make repairs, however, he continued to monitor the equipment.

　　改為: He did not make repairs; however, he continued to monitor the equipment.

　　8.選詞正確. 好像affect和effect, operative和operational等等就要弄清楚才好用啦.

　　9.拼字正確. 有電腦拼字檢查功能后,就更加不能偷懶.

　　10.大小寫要注意.非必要不要整個字都是大寫,除非要罵人

　　例如: MUST change to OS immediately. 外國人就覺得不禮貌和喝令人一樣. 要強調的話,用底線,斜字,粗體就可以了.

　　二、 寫信提示

　　1.人家的名字千萬不要錯.老一輩的看到名字錯就干脆攆去垃圾桶. 同樣, 頭銜都不要錯. 頭銜或學位,任擇其一吧.以下是一樣的: Howard E. Wyatt, D.D.SPhD. Dr. Howard E. Hyatt

　　2.多過一個男人,用Messrs,就是Misters的意思,不過不要跟名字,跟姓就行啦.例如: Messrs. Smith, Wyatt, and Fury 。女人呢? 用Mesdames, Mmes., or Mses. 同樣不要跟名字. 例子: Mses. Farb, Lionel, and Gray 。男女一齊呢? 弄清楚稱呼就行.例如: Dr. and Mrs. Harold Wright ;Mr. Harold Wright and Dr. Margaret Wright ;Mr. and Mrs. Harvey Adams-Quinn 。

　　3.有人有自己頭銜就要跟緊,例如有人有榮譽學位就不喜歡用一般的頭銜啊~有時大頭不知道對方頭銜,干脆用Ms.算了. Ms. Sarah Gray

　　4.地址要低日期至少兩行.處名時,職銜短可以一行過,長就下一行吧.例如:

　　Ken Green, President /Ken Green /Vice President of International Operations

　　但這個就顯得有點。。。:

　　Ken Green /Vice President of Unicom China

　　正確應為:

　　Ken Green /Vice President, Unicom China

　　5.老外的名字有時有Jr. 或 Sr.,之前的逗點是隨你喜歡的,以下都是正確,不要笑人:

　　Michael J. Smith, Jr. /Michael J. Smith Sr.

　　6.外國國名盡量用大寫.是為尊重,也方便郵差叔叔.

　　7.地址上的數字直接用阿拉伯數字吧,除了One,例子:

　　127 Ninth Avenue, North

　　127 E. 15 Street

　　5 Park Avenue

　　One Wingren Plaza

　　556 - 91 Street